We provide quality, expert minute-taking services, no matter the size of the company or where you are. For most, drafting minutes can be a tedious process, especially when you already have more than enough to do. FluidRock minute taking services can lessen your workload through our team of experienced, industry specific, minute-takers, skilled in drafting tailormade minutes. Our minute-takers can either work from a recording, attend the meeting in person or attend via a secure electronic meeting platform.
We often find that a business will ask a staff member to draft minutes, effectively taking that person away from their normal duties. Minute-taking is a skill and when not done correctly, a meeting and the time and costs spent will be wasted.
An accurate set of minutes is a must for every meeting and is a valuable governance tool for any business. Minutes offers an accurate record of discussions, decisions and agreed outcomes at a meeting for future reference. Minutes also provides structure to the meeting, provides a plan of action, measures progress and offers protection to the organisation and its governing body. Did you know that minutes can be used as proof in legal proceedings? Since minutes are discoverable documents, it is prudent for any business to have and keep an accurate record of discussions and decisions taken during meetings.
The Companies Act 71 of 2008 requires companies to keep minutes of its board and committee meetings, this also includes minutes for Board of Trustee meetings as set out in the Trust Property Control Act, 57 of 1988. Also, CIPC requires all companies to maintain their company records. Included in the definition of company records are notices and minutes of all shareholder meetings, any resolutions taken at those meetings, minutes of meetings and resolutions of directors, directors’ meetings and audit committee meetings.
We offer fit-for-purpose services aimed at meeting the specific needs of our clients. These include:
At FluidRock we believe in the value of client feedback, in fact we welcome it! Feedback shows us where we get it right and where we get it wrong sometimes, it helps us to identify areas of strength and those requiring improvement. Customer satisfaction is measured through our customer survey, along with personal contact with the client.
Should a transcript be more suited to your needs or if you wish to understand the difference between minutes of meetings and transcripts, please visit our transcription services page.