Differences between round robin resolutions and taking resolutions at board meetings.
What is meant by a quorum and proxy (incl. whether a director can appoint a proxy?)
Declarations of interests.
Numbering of resolutions.
Voting - who can vote, how many votes are required to approve a resolution.
Understand the governance of meetings and the duties of directors ito the Companies Act.
Samples of case law and practical examples on the use of minutes in law.
Importance of recording who attends meetings, maintenance of attendance registers etc.
Obtaining the approval from attendees as to whether the meetings can be recorded electronically, and the pro’s and con’s thereof.
Understand what skills are required by a minute taker in order to take effective minutes.
Understand what content should be recorded.
General complaints and challenges minute takers face.
The responsibilities of company secretary in regard to assisting in the drafting of the agenda, matters arising/action lists and annual meeting planners.
Learn how to record formal minutes (Board, Committee, Associations, Exco)
Understand formal meeting procedures.
Identify and minute action items and resolutions.
Drafting a meeting management process / timeline to suit your organisation.
Understand the importance of transcribing accurate minutes and the role of the minute taker in the meeting.