Home / Courses / Level 1 Courses
The governance of meetings and the taking of minutes
Rating: (63)Level 1, Public Courses
What you will learn
- Differences between round robin resolutions and taking resolutions at board meetings.
- What is meant by a quorum and proxy (incl. whether a director can appoint a proxy?)
- Declarations of interests.
- Numbering of resolutions.
- Voting - who can vote, how many votes are required to approve a resolution.
- Understand the governance of meetings and the duties of directors ito the Companies Act.
- Samples of case law and practical examples on the use of minutes in law.
- Importance of recording who attends meetings, maintenance of attendance registers etc.
- Obtaining the approval from attendees as to whether the meetings can be recorded electronically, and the pro’s and con’s thereof.
- Understand what skills are required by a minute taker in order to take effective minutes.
- Understand what content should be recorded.
- General complaints and challenges minute takers face.
- The responsibilities of company secretary in regard to assisting in the drafting of the agenda, matters arising/action lists and annual meeting planners.
- Learn how to record formal minutes (Board, Committee, Associations, Exco)
- Understand formal meeting procedures.
- Identify and minute action items and resolutions.
- Drafting a meeting management process / timeline to suit your organisation.
- Understand the importance of transcribing accurate minutes and the role of the minute taker in the meeting.
Theory:
Practical:
Who should attend
- Anyone that draft minutes for meetings
- Company Secretary
- CFO
- Financial Manager
- Executive Assistants
- Personal Assistants
- Chartered Secretaries
- Governance Professionals
- Project Managers
- Assistant Company Secretaries
Cost
R5,250 (excl. VAT)
Course Content
The aim of the workshop is to enable participants to understand their role as a minute taker, as well as how to take accurate minutes, which would serve as an enabler for the committee/board/associations to achieve its goals. The nature of the workshop is such that it allows for participative interaction, discussions and practical and theoretical exercises. Delegates will have the opportunity to improve on their report writing skills. They will receive feedback from the facilitator and will be encouraged to share their experiences.
Legislation and minutes
The purpose of minutes
Types of meetings
Notice and agenda of meetings
Role players at meetings
Common terms and documents
The golden rules of minutes
Practising the golden rules
Final points
Annexure A - Sample submission
Annexure B - Mock Pack
Annexure C – Final Minutes
Evaluation feedback:
- The most informative lived experiences shared with exceptional recommendations - Janis Jordan (Exxaro);
- It was a moment of unlearning and relearning. Insightful and challenging. - Athi Majija (Cape Peninsula University of Technology);
- Very empowering course. Grateful to have been part of and looking forward to put to practice what I have learned - Zama Mthethwa (Yellowwoods Ventures Investments);
- I thoroughly enjoyed the material and the way it was presented. I realised how much more there is still to learn about governance and minute taking - Karlien Pienaar (South African Medical Association);
- The presentation was well delivered, the open floor discussions were very enlightening and helped to make the course more interesting - Nontobeko Chiliza (Andisa Corporate Services);
- Marianne was very helpful, experienced and her attention to detail must be commended. Thank you sincerely Marianne. I learnt more than I had anticipated. Excellent work - Mapula Maphai (Makuya Tshikondeni Development Foundation);
- It made me rethink my processes and it will definitely assist with working more efficiently. It highlights the importance of having to know the legalities to assist a board - Marietjie van Tonder (Lynx Real Estate);
- It was very insightful and I have learned tremendously. I am going to implement so much in my workplace after this course - Carien Scheepers (QED Actuaries and Consultants);
