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The governance of meetings and the taking of minutes
Rating: (40)Level 2, Public Courses
(Please note: It is a prerequisite to attend the Level 1 The Governance of meetings and the taking of minutes, prior to attending the Level 2 course. It is also recommended that delegates allow for a 2 – 3 month gap before attending the Level 2 course to allow for the enhancing of their skills gained on the Level 1 course.)
What you will learn
- The governance principles of meetings including the Companies Act 71 of 2008 requirements:
- Corporate calendars, annual planners, notices and agendas
- Quorum requirements
- Role of Chair
- Role of the Company Secretary
- Disclosure of interests
- Voting rights
- In depth view of how to draft minutes for the following types of meetings:
- Audit Committee;
- Investment Committee;
- AGM; and
- Business rescue meeting minutes.
- How to deal effectively with long presentations in meetings
- How to draft minutes where the meeting attendees did not stick to the agenda.
Management of the meeting process
- Preparation prior to meetings
- Proceedings at meetings
- Post meeting activity
- Resolutions at board and shareholder level
- In meeting
- Round robin
- Numbering
- The minute taker
- Understanding the role of the minute taker
- Skills required by minute taker
- The minutes
- The importance of accuracy of minutes
- Business and financial terminology
- Capturing financial reporting sessions concisely
- Formatting of minutes for consistency purposes
- Presentation of the final product: professional minutes
- Matters arising from meetings
- Relevant case law
- Practical examples
Who should attend
- If you are responsible for the taking of committee/board/associations or executive level minutes then this training is for you.
Cost
R5,250 (excl. VAT)
Course Content
Sample minutes
Legislation and minutes
The purpose of minutes
Types of meetings
Notice and agenda of meetings
Role players at meetings
Common principles and documents
Meeting management process
Evaluation feedback:
- The course was very different from Level 1. Very informative and in depth knowledge was gained;
- Very well presented, helpful and value for money. Would recommend;
- Enjoyed the discussion and exercise on Business Rescue. Ronelle has a good energy which she maintained throughout. Even i f you are an experienced minute taker/CoSec, this course i s recommended as a refresher;
- Will definitely recommend and enjoyed the training. Thank you.
