Company
Secretarial Services

Any effective and efficient board requires the services of an experienced service provider to facilitate the functioning of the board by managing all aspects of meetings of the board and its committees. FluidRock has the necessary skilled resources to provide this service.

FluidRock CoSec is the leading
independent corporate governance firm

We are the leading
independent corporate
governance firm

Any effective and efficient board requires the services of an experienced service provider to facilitate the functioning of the board by managing all aspects of meetings of the board and its committees. FluidRock has the necessary skilled resources to provide this service.

THE POD MODEL

WHY TAKE MINUTES?

We often find that a business will ask a staff member to draft minutes, effectively taking that person away from their normal duties. Minute-taking is a skill and when not done correctly, a meeting and the time and costs
spent will be wasted.

An accurate set of minutes is a must for every meeting and is a valuable governance tool for any business. Minutes offer an accurate record of discussions, decisions and agreed outcomes at a meeting for future  reference. Minutes also provide structure to the meeting, provide a plan of action, measure progress and offer protection to the  organisation and its governing body. Did you know that minutes can be used as proof in legal proceedings? Since minutes are discoverable documents, it is prudent  for any business to have and keep an accurate record of discussions and decisions taken during meetings.

The Companies Act 71 of 2008 requires companies to keep minutes of its board and committee meetings, this also includes minutes for Board of Trustee meetings as set out in the Trust Property Control Act, 57 of 1988. Also, CIPC requires all companies to maintain their company records. Included in the definition of company records are notices and minutes of all shareholder meetings, any resolutions taken at those meetings, minutes of meetings and resolutions of directors, directors’ meetings and audit committee meetings.

HOW WE WORK

At FluidRock we believe in the value of client feedback, in fact we welcome it! Customer satisfaction is measured through our customer survey, along with personal contact with the client.

Should a transcript be more suited to your needs or if you wish to understand the difference between minutes of meetings and transcripts, please visit our transcription services page.

Any effective and efficient board requires the services of an experienced service provider to facilitate the functioning of the board by managing all aspects of meetings of the board and its committees. FluidRock has the necessary skilled resources to provide this service.

THE POD MODEL

MAKE YOUR MINUTES COUNT

WHY TAKE MINUTES?

We often find that a business will ask a staff member to draft minutes, effectively taking that person away from their normal duties. Minute-taking is a skill and when not done correctly, a meeting and the time and costs
spent will be wasted.

An accurate set of minutes is a must for every meeting and is a valuable governance tool for any business. Minutes offer an accurate record of discussions, decisions and agreed outcomes at a meeting for future  reference. Minutes also provide structure to the meeting, provide a plan of action, measure progress and offer protection to the  organisation and its governing body. Did you know that minutes can be used as proof in legal proceedings? Since minutes are discoverable documents, it is prudent  for any business to have and keep an accurate record of discussions and decisions taken during meetings.

The Companies Act 71 of 2008 requires companies to keep minutes of its board and committee meetings, this also includes minutes for Board of Trustee meetings as set out in the Trust Property Control Act, 57 of 1988. Also, CIPC requires all companies to maintain their company records. Included in the definition of company records are notices and minutes of all shareholder meetings, any resolutions taken at those meetings, minutes of meetings and resolutions of directors, directors’ meetings and audit committee meetings.

HOW WE WORK

At FluidRock we believe in the value of client feedback, in fact we welcome it! Customer satisfaction is measured through our customer survey, along with personal contact with the client.

Should a transcript be more suited to your needs or if you wish to understand the difference between minutes of meetings and transcripts, please visit our transcription services page.
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