Level 1 The Governance of Meetings and the Taking of Minutes Course

R4,600.00R5,750.00

Duration: 2 Full Days – 08h00 – 16h30

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Theory:

  • Differences between round robin resolutions and taking resolutions at board meetings.
    What is meant by a quorum and proxy (incl. whether a director can appoint a proxy?)
  • Declarations of interests.
  • Numbering of resolutions.
  • Voting – who can vote, how many votes are required to approve a resolution.
  • Understand the governance of meetings and the duties of directors ito the Companies Act.
  • Samples of case law and practical examples on the use of minutes in law.
  • Importance of recording who attends meetings, maintenance of attendance registers etc.
  • Obtaining the approval from attendees as to whether the meetings can be recorded electronically, and the pro’s and con’s thereof.
  • Understand what skills are required by a minute taker in order to take effective minutes.
  • Understand what content should be recorded.
  • General complaints and challenges minute takers face.
  • The responsibilities of company secretary in regard to assisting in the drafting of the agenda, matters arising/action lists and annual meeting planners.
  • Learn how to record formal minutes (Board, Committee, Associations, Exco)

Practical:

  • Understand formal meeting procedures.
  • Identify and minute action items and resolutions.
  • Drafting a meeting management process / timeline to suit your organisation.
  • Understand the importance of transcribing accurate minutes and the role of the minute taker in the meeting.

Evaluation feedback:

  • The most informative lived experiences shared with exceptional recommendations – Janis Jordan (Exxaro);
  • It was a moment of unlearning and relearning. Insightful and challenging. – Athi Majija (Cape Peninsula University of Technology);
  • Very empowering course. Grateful to have been part of and looking forward to put to practice what I have learned – Zama Mthethwa (Yellowwoods Ventures Investments);
  • I thoroughly enjoyed the material and the way it was presented. I realised how much more there is still to learn about governance and minute taking – Karlien Pienaar (South African Medical Association);
  • The presentation was well delivered, the open floor discussions were very enlightening and helped to make the course more interesting – Nontobeko Chiliza (Andisa Corporate Services);
  • It made me rethink my processes and it will definitely assist with working more efficiently. It highlights the importance of having to know the legalities to assist a board – Marietjie van Tonder (Lynx Real Estate);
  • It was very insightful and I have learned tremendously. I am going to implement so much in my workplace after this course – Carien Scheepers (QED Actuaries and Consultants)

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