INDUSTRY JOB TITLE:

Corporate governance, training, advisory and statutory company secretarial services

JOB LOCATION:

Based in Gauteng with travel necessary as required

GENERAL DESCRIPTION:

The Junior Statutory Consultant will support our FluidRock Statutory business activities by:

• Working closely with the Statutory Team to be proactive in applying their statutory knowledge to Company Secretarial matters in context of current relevant.
• Ensure that Statutory compliance is maintained for all clients
• Collaborative interaction at operational level with the other divisions within FluidRock Governance Group
• Embracing the High Performance Culture of FluidRock Governance Group

DIVISION / DEPARTMENT:

Statutory Division

EDUCATION REQUIREMENTS:

• A tertiary qualification in business, law or relevant discipline
• Relevant experience in excess of 2 years in a similar role

OTHER qualifications, certifications, professional memberships, etc.

• Minimum 3 years’ experience in the corporate governance and or company secretarial environment
• Thorough understanding of the Companies Act with a keen interest in statutory administration

KEY ACCOUNTABILITIES:

Statutory Services Support:

Take on and gap analysis;

• Upload of client data onto cloud based company secretarial software (preferably on Greatsoft / E-Sec)

Overall maintenance of client statutory records (electronic and / or physical);

• Timeous processing of statutory instructions from clients
• Lodgement of statutory changes with CIPC within specified time frames
• Ensuring client statutory registers are up to date
• Adhering to annual CIPC compliance requirements by meeting stated deadlines
• Effective execution of all statutory administrative tasks

Formation and wind up of entities with the relevant authorities (Companies / Trusts);

• Registration of new entities
• Amendment to entities
• Conversion of entities

Process Support:

Adhere to FluidRock predetermined policies, processes and procedures as well as standards as and when required

• Knowledge of and exposure to Google Suite
• Familiar with working on Company Secretarial packages, preferably on Greatsoft / E-Sec
• Ability to simultaneously work on multiple sheets to ensure efficient tracking
• Strict compliance with prescribed folder and document conventions
• Well versed in navigating CIPC and Bizportal websites
• Active participation in development and implementation of new and / or improved systems and processes

Reporting:

Well versed in Google suite, MS Office and E-Sec with the ability to compile, analyse and present facts and recommendations (Both internally and externally)

• Weekly, monthly, and / or annual reporting

Financial Management:

• Understanding the set budgets and how to best achieve monthly targets
• Have a firm grasp of statutory pricing and how to correctly quote clients for requested services
• Have a good understanding of own client allocation and engagement terms
• Directly contributing to achieving and / or exceeding set budgets by identifying new client opportunities

Stakeholder Management:

• Enable effective communication and information flow with all stakeholders (internal & external)
• Build a trust relationship with all stakeholders, ensuring they are proactively and effectively engaged as required
• Ensure that all FluidRock systems, policies, processes and changes thereto are understood and effectively communicated to any relevant stakeholders
• Proactively creating and maintaining an effective stakeholder liaison network by for example attending relevant meetings and forums
• Dealing with Stakeholder queries by responding appropriately to for example requests from external auditors, bankers, shareholders, etc within the allocated time frame

CORE BEHAVIOURAL COMPETENCIES:

Personal Impact:

• Connect
• Commitment
• Courage
• Compassion

OTHER BEHAVIOURAL COMPETENCIES:

Leadership Impact:

N/A

Performance Impact: 

• Planning and organising
• Delivering results
• Quality focus

Organisational Impact:

• Embracing change
• Digital agility

Client Impact:

• Client management
• Nurturing relationships
• Collaboration

TECHNICAL COMPETENCIES:

• Practical knowledge and understanding of the requirements of Companies Act and regulations, Corporate Governance standards, and JSE LR
• Cloud based company secretarial administration software preferably Greatsoft / Esec
• Knowledge of and exposure to Google Suite
• Strong interpersonal skills and EQ
• Well-organised, able to multitask, work under pressure, function independently as well as part of a team
• Accuracy, attention to detail and strong administration skills with the ability to take initiative
• Professional conduct with the ability to communicate effectively coupled with excellent writing skills
• Exhibits high performance work ethic and culture
• Team player which embraces the FluidRock values (Unity, Trust and Integrity, and Open and Honest Communication)