Company Secretary &
Corporate Governance Officer

Overall Purpose:

  • Our client’s role we are sourcing for, within the financial sector, will be reporting into the Board of Directors and will work closely with the Board of Directors Senior Management, to ensure a thorough understanding of all compliance and legal matters and the risks thereof.
  • The role will work closely with all relevant assurance functions to ensure that all statutory obligations are met and a high standard of Corporate Governance is maintained within the business.

Duties and Responsibilities:

  • Incorporating best practice corporate governance processes into board business and maintaining strong corporate governance frameworks in accordance with statutory requirements
  • Advising the Board, Committees and Senior Management on legal matters and issues of corporate governance
  • Reviewing and updating corporate governance policies
  • Ensuring compliance of the provisions of Companies Law and other regulatory frameworks including the timeous filing of all statutory forms for all transactions requiring registration with CIPC in line with regulatory requirements.
  • Assisting with the arrangement and preparation of Board Meetings, notices of meetings, the agenda, record of proceedings and minute taking
  • Assisting with the preparation of Annual Reports and Annual General Meeting
  • Assisting with matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers and correspondence between the shareholders and the company
  • Preparing documents for declaring dividend, updating registered addresses and/or change of directors and sending copies of minutes/resolutions/documents to auditors as required
  • Preparing, approving, signature and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible.
  • Assisting with the implementation of policies formulated by the directors.
  • Handling due diligent requests
  • Working with the leadership team and senior stakeholders to deliver better good risk outcomes Updating and/or generating corporate structure charts as and when required

Desired Experience & Qualification:

  • LLB degree, Corporate Governance Certificate / Diploma
  • Bachelor of law / Bachelor of Commerce or equivalent tertiary qualification
  • Member of the institute of chartered secretaries
  • Assist the Company Secretary and other EXCO members on the governance framework and obligations to support strategic decision-making processes and critical issues.
  • Previous experience (2 – 3 years) within a Company Secretarial/company law, corporate governance and risk management role.

Role Specific Competencies:

  • Strong knowledge of legislation
  • Excellent communication skills
  • Attention to detail
  • Meeting management expertise
  • Accurate transcription of minutes of meetings

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