Group Company Secretary – Secretariat

Responsibilities:

  • Providing the board with guidance as to their fiduciary rights, duties, responsibilities and powers;
  • Ensuring compliance with the Companies Act and King Reports of Good Corporate Governance, as well as any other relevant legislations;
  • Updating, reviewing and enforcing the MOI, Board Charters, Committees Charters and year planner;
  • Facilitating communication between role players and serving as the primary point of contact for communication and liaison with shareholders;
  • Keeping abreast of all legislative, regulatory and corporate governance developments that might affect the company’s operations and ensure the board is fully briefed on such and that they take it into account when making decisions;
  • Ensuring, where applicable, that the standards and/or disclosure required by the relevant statutory and regulatory provisions are observed and where required, reflected in the annual report, as well as coordinating, publicising and distributing these, as well as the interim results;
  • Organising, preparing and circulating agendas and minutes of board and subcommittee meetings, as well as for management and management committee meetings;
  • Ensuring that board resolutions, action lists and memorandums are managed and adhered to in a timeous manner;
  • Maintaining statutory registers and regulatory obligations in terms of the Companies Act;
  • Statutory compliance according to 4 AX listing requirements, including liaison with 4AX, formulation of notices, announcements and circulars;
  • Drafting and compiling of AGM notices and resolutions;
  • Facilitating induction, evaluation and training of board members;
  • Compiling and executing corporate actions, as well as arranging the distribution of dividends,
  • Managing the group’s brands and appropriate intellectual property,
  • Performing the function of information officer and formulating and communicating corporate governance strategies for the organisation;

Requirements:

  • LLB (or equivalent) degree and relevant post-qualification(s);

    The following will be to the successful candidate’s advantage:
    membership of the Chartered Companies Secretaries (CSSA), Compliance Institute (CISA) and/or equivalent professional body

  • an admitted attorney;
  • postgraduate management qualification, for example middle to advanced management programs and/or equivalent;
  • 5 to 10 years post qualification experience as a corporate lawyer or a company secretary (preference will be given to candidates with experience in the listed environment);
  • thorough understanding and knowledge of a listed environment;
  • fluent in both English and Afrikaans;
  • advanced computer literacy and thorough knowledge of Office Windows based programs.

It is expected that the successful candidate should:

  • adhere to the role and functions of a company secretary, as envisaged in the new Companies Act, as well as the King IV Code on Corporate Governance;
  • be the custodian of good corporate governance in the group
  • have a thorough understanding of the regulatory environment in which the organisation operates;
  • have thorough knowledge of good governance and best practice recommendations;
  •  have good interpersonal and communication skills;
  • fully appreciate absolute confidentiality in all matters related to the organisation and maintain such confidentiality at all times; and be willing to relocate to Lichtenburg in the North West.

CVs to be submitted to trainme@fluidrockgovernance.com

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